Sample Request to Convert from Central to Individual Heating

Majority Required for Conversion

Under Article 42 of the Condominium Law, thermal insulation, changing the heating fuel and converting from central to individual heating (or the reverse) are carried out on a resolution passed by a majority of owners by number and by land share.

The statute contains an important exception: in buildings with a total construction area of 2,000 square metres or more, converting central heating to individual heating requires a unanimous resolution of the owners.

The first step is therefore to establish the building's total construction area, which can be taken from the building permit or the architectural drawings. Below 2,000 square metres, the dual majority suffices.

Pre-Conversion Checklist

• Total construction area: below or above 2,000 square metres
• Suitability of flues for individual boilers and any flue works required
• Project approval from the gas distribution company
• What happens to the existing boiler and pipework (sale, scrap, joint decision)
• Heating of common areas: how stairwells and corridors will be heated
• Higher running costs after conversion in uninsulated buildings

Heating of common areas is often overlooked. Buildings converting to individual heating must agree a separate solution and cost line for heating the stairwell.

Copyable Conversion Request Letter

……………………… APARTMENT / COMPLEX

TO THE MANAGEMENT / CHAIR OF THE GENERAL ASSEMBLY

Subject: Our request to convert the central heating system to individual heating.

We, the owners whose names, unit numbers and signatures appear below, request that the building's central heating system be converted to individual heating.

GROUNDS

1. ……………………… (the existing boiler has reached the end of its economic life / fuel costs cannot be controlled / the need for freedom of consumption according to usage habits).

2. Under Article 42 of the Condominium Law, converting a heating system from central to individual may be carried out on a resolution passed by a majority of owners by number and by land share. Our building's total construction area is ……………… m² and is therefore ……………………… (below 2,000 square metres / 2,000 square metres or more, so unanimity is required).

OUR REQUEST

a) That the matter be placed on the agenda of the next general assembly meeting,

b) That surveys and quotations be obtained from at least three companies,

c) That a preliminary check be carried out on flue suitability and gas distribution company project approval,

d) That how common areas will be heated be separately resolved,

e) That the fate of the existing boiler and pipework be discussed at the meeting.

We submit the above for your consideration. …/…/20…

No — Full Name — Unit No — Signature
1 — ……………… — …… — ………
2 — ……………… — …… — ………
3 — ……………… — …… — ………

Copyable Assembly Resolution Sample

……………………… APARTMENT / COMPLEX

GENERAL ASSEMBLY RESOLUTION

Resolution No: ……    Date: …/…/20…

Agenda item: Conversion of the central heating system to individual heating.

Total construction area of the building: ……………… m²
Majority rule applied: ……………………… (majority by number and land share / unanimity)

Total units: ……   Voting in favour: ……   Land share represented: …… / ……

RESOLVED:

1. That the building's central heating system be converted to individual heating.

2. That, following evaluation of the quotations received, the works be carried out by ……………………… at a cost of ………… TRY.

3. That the flue suitability assessment and the gas distribution company approval process be conducted by the manager.

4. That heating of the common areas (stairwell, corridors, entrance hall) be provided ……………………… (by installing a separate heating system / not provided), with the cost shared as a common expense.

5. That the existing boiler and pipework be ……………………… (sold, with the proceeds credited to the common account / left in place).

6. That the conversion cost be allocated ……………………… (in proportion to land shares / equally per unit) pursuant to clause …… of the management plan.

7. That the manager be authorised to sign the contract and make the payments.

Chair ……………… Signature    Secretary ……………… Signature

Owners voting in favour (name — unit no — signature):
……………… — …… — ………
……………… — …… — ………

Filling Guide

Always record the total construction area in the resolution. That figure shows which majority rule was applied and forestalls later objections.

Resolve the heating of common areas as a separate item. If it is overlooked, the stairwell is left cold and a new dispute begins.

State what happens to the boiler. Proceeds from selling common property belong in the common account; otherwise accounting problems follow.

After Conversion

Once individual heating is in place, heating ceases to be a common expense and each unit pays its own consumption. Where common areas are heated, that item continues as a common expense.

The operating budget should be updated after conversion, removing the fuel line and adding any new items. The updated budget must be served on the owners.

Common Mistakes

• Ignoring the 2,000 square metre rule: unanimity is required in larger buildings and a majority resolution can be annulled.
• Not checking flue suitability: without flues, conversion costs far exceed expectations.
• Forgetting common area heating: the stairwell is left unheated.
• Converting an uninsulated building: individual costs may be higher than expected.
• Not crediting boiler proceeds: income from common property belongs to the common account.

This content and these templates are for information only and are examples. Conversion requires technical and administrative approvals; consult the gas distribution company and accredited contractors beforehand.