Sample Apartment Manager Resignation Letter

Management Is a Mandate

Under the Condominium Ownership Law (KMK), being an apartment manager is a mandate relationship; the manager has the right to leave the post. However, if the manager leaves the duty "without just cause" at an inconvenient time, they may be held liable for any resulting damages. Resignation is therefore not merely saying "I am leaving"; it is a process that must be completed with a written petition, submission of accounts (operating report) and a proper handover.

Elements of the Resignation Letter

• Addressee: Address to "the Board of Unit Owners" (and to the Auditor / audit board if any)
• Identity information: The manager's name-surname, unit number, and start date of duty
• Resignation statement and date: As of which date the duty is being left
• Reason: Not required but a short reason as a courtesy
• Handover commitment: A list of which documents and assets will be handed over
• Operating report / accounts: That the period's income-expense accounts will be submitted
• Extraordinary general assembly call: A request for a meeting to elect a new manager
• Date and wet signature

Copyable Resignation Letter Sample (Full Text)

……………………… APARTMENT / RESIDENTIAL COMPLEX
TO THE PRESIDENCY OF THE BOARD OF UNIT OWNERS

Subject: Regarding resignation from the manager duty, submission of accounts and request for handover.

Pursuant to the decision taken at the board of unit owners' meeting dated …/…/20…, as of …/…/20… I hereby resign from my duty as manager of ……………………… Apartment/Complex due to ……………………… (my health problems / city change / work load).

The operating report showing the income-expense status of my period of duty is attached, and I request that the accounts be reviewed by the Audit Board / unit owners and that I be granted discharge.

I am ready to hand over completely, with a handover minutes document, the following documents and assets in my custody to the new management or auditor to be elected:

– Resolution Book (notary-certified)
– Operating (Income-Expense) Book and receipt/invoice files
– Bank account information and cash balance
– Dues accrual and collection (debt-receivable) chart
– Current contracts (lift, cleaning, insurance, etc.)
– Keys and inventory list of the building

I request that an extraordinary board of unit owners' meeting be held as soon as possible for the election of a new manager, so that the building does not remain without management.

I respectfully submit this for your information and necessary action. …/…/20…

Name Surname: ………………………
Unit No: ……
Signature: ………………………

ATTACHMENT: Period operating (income-expense) report

Filling Guide

Fill the dotted fields with your own information. Be sure to attach the operating report (period income-expense); this is the basis of your discharge. Deliver the letter to the management/auditor against signature or by registered mail so that the delivery date is documented.

After Resignation: Handover and Discharge

Resignation is completed with the handover minutes and approval of the accounts (discharge). We covered how the handover is done in our manager change and handover article, closing the period accounts in our operating book and accountability article, and the call for the meeting where the new manager will be elected in our meeting call sample article.

Common Mistakes

• Only saying "I resign": Responsibility does not fully end without submission of accounts and handover.
• Not submitting the operating report: Discharge happens through review of the period accounts.
• Not calling an extraordinary general assembly: The building must not remain unmanaged; a meeting is required for a new election.
• Leaving at an inappropriate time: Without just cause, liability for damages may arise.

This content and template are for information purposes only, as examples. Adapt to your own situation; when in doubt, consult a legal advisor.