Sample Meeting Power of Attorney (Representation)

Representation at the Meeting Is Possible

If a unit owner cannot attend the assembly meeting in person, they may authorise another person (a neighbour, family member or someone else) to vote on their behalf through a written power of attorney. This is a practical method that increases participation and the legitimacy of the decisions.

Elements of the Power of Attorney

• The information of the unit owner giving the power of attorney and the unit number
• The information of the person appointed as proxy (including national ID)
• Which meeting it is valid for (date)
• The scope of the authority (participation in discussions, voting)
• Date and signature

If there is a specific limitation on power of attorney in the management plan (such as how many owners one person can represent at most), it must be observed.

Copyable Power of Attorney Sample (Full Text)

POWER OF ATTORNEY

As the owner of independent unit No. …… in ……………………… Apartment/Complex; I hereby appoint the person whose information is given below as my proxy to represent me, to participate in discussions, to take the floor and to vote on my behalf at the (ordinary/extraordinary) board of unit owners meeting to be held on …/…/20….

This power of attorney is valid only for the meeting on the date specified above.

GRANTOR (Owner)
Name Surname: ………………………
Unit No: ……
National ID No: ………………………
Signature: ………………………    Date: …/…/20…

APPOINTED PROXY (Representative)
Name Surname: ………………………
National ID No: ………………………

Filling Guide

Definitely specify for which meeting (date) you are giving the power of attorney; a meeting-specific one is safer than an open-ended/general power of attorney. The proxy submits this document at the meeting. Pay attention to the representation limit in the management plan.

Limits of Representation

The proxy, as the owner's representative, votes on their behalf. Tenants cannot vote on their own as a rule; however, if authorised in writing by the owner, they can participate as a representative. We covered the tenant's status before the law in our tenant's obligations article, the meeting order in our assembly meeting article, and the call procedure in our meeting call sample article.

Common Mistakes

• Verbal power of attorney: Representation must be in writing; verbal authority cannot be proven.
• Not specifying the meeting: For which meeting it is must be clearly written.
• Skipping the plan limit: The power of attorney limit in the management plan must be observed.

This content and template are for information purposes only, as examples. Adapt to your specific situation and management plan.