Sample Extraordinary General Assembly Request Petition

What Is an Extraordinary General Assembly?

The board of unit owners normally meets at least once a year in an ordinary manner. However, when an urgent or important matter arises (a major repair, a management problem, a security issue), an extraordinary meeting may need to be held without waiting for the ordinary meeting. The law allows this meeting to be called upon the written request of a specific number of unit owners.

Who Can Request?

An extraordinary meeting can be called by the manager, by the auditor, or upon the written request of unit owners in the number/ratio specified in the law. That is, owners can compel the manager to call a meeting by reaching a specific quorum. This request is usually made through a jointly signed petition.

Elements of the Petition

• Addressee (manager / assembly presidency)
• Justification for the meeting request (agenda topic)
• Information and signatures of the requesting owners
• Request that the meeting be called within a reasonable time

Copyable Extraordinary General Assembly Request Petition (Full Text)

……………………… APARTMENT / RESIDENTIAL COMPLEX
TO THE MANAGEMENT

Subject: Regarding our request for the calling of an extraordinary board of unit owners meeting.

We, the unit owners whose information and signatures are below, are of the opinion that the matter of ……………… (explanation of the urgent/important issue: e.g., urgent roof repair / discussion of a management problem / taking security measures) needs to be discussed without waiting for the ordinary meeting.

For this reason, under the Condominium Ownership Law (KMK), we request that the extraordinary board of unit owners meeting be held as soon as possible with a call made according to procedure with the following agenda:

Proposed Agenda:
1. ………………
2. ………………
3. ………………

We respectfully submit this for the necessary action. …/…/20…

REQUESTING UNIT OWNERS:
1. Name Surname — Unit No: …… — Signature: ………
2. Name Surname — Unit No: …… — Signature: ………
3. Name Surname — Unit No: …… — Signature: ………
(Additional lines can be added as necessary.)

Filling Guide

Write the agenda topic clearly; an extraordinary meeting is called for a specific purpose. Pay attention to reaching the quorum required by law (number/ratio of owners); insufficient signatures weaken the request. Deliver the request to the manager against signature. If the manager does not call within a reasonable time, the owners can make the call themselves according to the procedure in the law.

After the Request

Upon sufficient request, the manager makes a call according to procedure. We covered how the call is made in our meeting call sample article, the joint signed request in our collective petition article, and the meeting management in our apartment meeting article.

Common Mistakes

• Request without agenda: The meeting is called for a specific topic; the agenda must be clear.
• Skipping the quorum: The number/ratio of owners required by law must be reached.
• Delivery without proof: Deliver the request against signature and keep a copy.

This content and template are for information purposes only, as examples. For the quorum and procedure, take your management plan and current legislation as the basis; when in doubt, consult a legal advisor.