Sample Formal Notice to Apartment Management

When to Send a Notice to Management?

Under the Condominium Ownership Law (KMK), the manager is responsible to the unit owners like an agent and is obliged to perform the duty with care and to give account. If management is refusing to share the income-expense accounts, continuously postponing a required repair or neglecting its legal obligations, the unit owner first sends a written warning. The formal, provable and time-limited form of this warning is the notary notice.

Formal Structure of the Notice

A notary notice has a specific format: at the top the address to the notary office where it will be served, then the issuer (the party sending the notice), the recipient (the party to whom the notice is addressed), the subject, explanations, the request result and the deadline, and at the bottom the request for service from the notary. The notice is prepared in three copies.

Copyable Notice Sample (Full Text)

TO THE ……………… NOTARY OFFICE

NOTIFIER (ISSUER): Name Surname, National ID No, ……………… Apartment/Complex, Unit No, Address

RECIPIENT: ……………… Apartment/Complex Management / Manager Name Surname, Address

SUBJECT: This is a notice regarding the request for sharing of management accounts / performing the mandatory repair, and that legal remedies will be pursued if the obligations are not fulfilled.

EXPLANATIONS:

1. I am the owner of the independent unit numbered …… in ……………… Apartment/Complex.

2. The recipient, as manager, is obliged under the Condominium Ownership Law to submit the period income-expense accounts to the unit owners and to ensure the necessary maintenance-repair of the building.

3. Nevertheless, since …/…/20…, ……………… (income-expense reports have not been shared / the roof repair has not been done), and my verbal requests have been unresponded.

REQUEST RESULT: Within 7 (seven) days from the service of this notice, ……………… (performance of the requested action); otherwise, I hereby notify you that I will use my rights of lawsuit and complaint arising from the Condominium Ownership Law, that I will request judicial intervention, and that all resulting costs and attorney fees will belong to you. …/…/20…

NOTIFIER (ISSUER)
Name Surname – Signature

Dear Notary; I respectfully request that one copy of this notice, consisting of three copies, be served to the recipient, that one copy with the service annotation be given to me, and that one copy be kept in your office.

Filling Guide

When you take the notice to the notary, they will put it in the official format and serve it to the recipient; this is the strongest method of proof. If you do not want the notary cost, you can send it by registered mail or by PTT via e-Government, but the strength of proof may not be as strong as the notary. Definitely write your request and the deadline concretely.

After the Notice

If no result is obtained despite the notice, the matter can be taken to the board of unit owners or judicial intervention can be requested in the Civil Court of Peace. We covered the manager's obligations in our manager powers article, the accountability responsibility in our operating book article, and the court application in our judicial intervention article.

Common Mistakes

• Unclear request: Not "do your duty", but write a concrete and measurable request.
• Not giving a deadline: A reasonable period (e.g., 7 days) must be granted.
• Sending without proof: Notary or registered mail documents the service date.

This content and template are for information purposes only, as examples. Adapt to your specific situation; when in doubt, consult a legal advisor.