Petition & Template

Sample Board of Unit Owners Meeting Minutes (Decision Sample)

The decisions taken at the board of unit owners meeting are put in writing with a minutes and recorded in the resolution book. We provide a usable meeting minutes sample.

Download PDF Download Word

Free · No sign-up required

Sample Board of Unit Owners Meeting Minutes (Decision Sample) — cover image
PDF DOC
Apt Yönet 04 Haz 2026 2 min 46 66

Why Are the Meeting Minutes Important?

The decisions taken at the board of unit owners meeting do not remain verbal; they are put in writing with a minutes and recorded in the resolution book. This minutes is the binding basis of the decisions. If a dispute arises in the future, the answer to the question "what decision was taken" is this minutes. Therefore the minutes must be complete, clear and signed by the participants.

What Should Be in the Minutes?

  • Date, place and type (ordinary/extraordinary) of the meeting
  • Participation/quorum information (meeting quorum)
  • Presidency (chairperson/secretary) information
  • Agenda items and the decision taken for each item
  • Vote results of the decisions
  • Signatures of the participants

Copyable Meeting Minutes Sample (Full Text)

……………………… APARTMENT / RESIDENTIAL COMPLEX
BOARD OF UNIT OWNERS MEETING MINUTES

Meeting Date: …/…/20…   Time: …:…   Place: ………
Meeting Type: Ordinary / Extraordinary

Participation: Of a total …… independent units, …… were represented in person/by proxy, the meeting quorum ……………… (has been achieved).

Presidency: Chairperson: ………………   Secretary: ………………

Discussed Agenda and Decisions Taken:

1. ………………: The ……………… decision was ……………… (accepted) with …… acceptance / …… rejection votes.

2. ………………: The ……………… decision was ……………… (accepted unanimously/by majority vote).

3. ………………: ………………

The discussion of the agenda items has been completed and the meeting ended at …:…. This minutes has been read, signed and recorded in the resolution book. …/…/20…

Presidency Chairperson    Secretary    Participating Unit Owners (Signatures)
Signature         Signature        1. ……… 2. ……… 3. ………

Filling Guide

Write each decision clearly and one by one; do not use vague expressions like "necessary decisions were taken". Specifying the vote results (how many acceptance/rejection) is important in terms of the validity of the decision and possible objections. The minutes must be signed by the participants and recorded in the resolution book.

Related Processes

The minutes is the result of a meeting held in accordance with procedure. We covered the meeting call in our meeting call sample article, the decision quorums in our assembly meeting article, and the resolution book in our resolution book article.

Common Mistakes

  • Vague decision: Each decision must be written clearly and one by one.
  • Not writing the vote result: The acceptance/rejection number is important for the validity of the decision.
  • Missing signatures: The minutes must be signed by the participants and recorded in the book.

This content and template are for information purposes only, as examples. For the quorum and procedure, take your management plan and current legislation as the basis.

Download as PDF and Word

You can download the petition text above in two different formats. The PDF version is ready to print and submit directly; the Word (DOCX) version can be opened with Microsoft Word or LibreOffice and edited to add your own details.

Download this template

Download the petition above as PDF or Word and adapt it to your situation.

Download PDF Download Word
This template has been downloaded 66 times

Frequently Asked Questions

Answers to the most common questions on this topic — click a question to expand.

The minutes should state the date, time, place and type of meeting, attendance and quorum, the chair and secretary, the agenda items, the voting figures for each item and the resolution adopted. Resolutions should be written clearly and in a form that can be applied. The owners present sign the minutes.

Yes. All owners present sign the minutes, and those who voted against sign with a note stating the reason for their dissent. That annotation is an important basis in any later annulment action. A refusal to sign should itself be recorded in the minutes.

Yes. Where notice was properly served, resolutions of the general assembly bind all owners and their successors, including those who did not attend. An absent owner may only bring an annulment action alleging breach of the statute or the management plan. That right is subject to a deadline that must not be missed.

The law requires resolutions to be entered in a resolution book with sequentially numbered pages stamped by a notary. Failing to record them makes proof considerably harder and can count against the building in a dispute. The minutes should therefore be entered in the book on the day of the meeting.

Although the statute contains no express requirement, notifying absent owners of the resolutions is established good practice. Notification also matters for when the annulment period starts to run. It is advisable to notify in writing and by a provable method.
Prepared by the Apt Yönet expert team

The content is prepared by the Apt Yönet team, drawing on 8 years of hands-on experience in apartment and residential-complex management, in line with current legislation and Court of Cassation rulings.

Published: Last updated: Category: Petition & Template
Share

Related Petitions

All Petitions Petition & Template category articles
Ücretsiz Demo Talep Et