Petition & Template

Sample Collective (Multiple Signature) Request Petition

Instead of everyone submitting a separate petition, a single joint (collective) signed petition is more effective. We provide a usable collective petition sample.

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Apt Yönet 07 Haz 2026 2 min 74 62

Why Is a Collective Petition More Effective?

When more than one unit owner shares the same request on a matter, submitting a single joint (collective) signed petition is more effective than everyone submitting a separate petition. A collective petition shows that the request is not only the will of one person but the common will of a significant portion of the owners; this makes management take the matter seriously and facilitates, if necessary, the call for an extraordinary meeting.

What Is It Used For?

  • Requesting an extraordinary general assembly meeting
  • Requesting the resolution of a common problem (repair, security, accounts)
  • Requesting that management perform a specific action
  • Bringing matters such as manager change on the agenda

On certain matters (for example, the call for an extraordinary meeting), the law requires the request of a specific number of owners; therefore the number of signatures is important.

Copyable Collective Petition Sample (Full Text)

……………………… APARTMENT / RESIDENTIAL COMPLEX
TO THE MANAGEMENT / TO THE PRESIDENCY OF THE BOARD OF UNIT OWNERS

Subject: Regarding our request for ……………… (holding an extraordinary general assembly meeting / common area repair / sharing of the accounts).

We, the unit owners whose names, unit numbers and signatures are below, request the necessary action on the matter of ……………… (concrete request explanation: e.g., insufficient building entrance security / non-completion of roof repair / non-sharing of period accounts) in ……………………… Apartment/Complex.

We respectfully request that the said request be evaluated and ……………… (an extraordinary board of unit owners meeting be held as soon as possible / the necessary action be taken). …/…/20…

REQUESTING UNIT OWNERS:

1. Name Surname — Unit No: …… — Signature: ………
2. Name Surname — Unit No: …… — Signature: ………
3. Name Surname — Unit No: …… — Signature: ………
4. Name Surname — Unit No: …… — Signature: ………
(Additional lines can be added as necessary.)

Filling Guide

Each signer's name-surname and unit number must be complete; incomplete information weakens the petition. If you are requesting an extraordinary meeting, pay attention to reaching the number/ratio of owners required by law. Deliver the petition against signature and keep a copy.

After the Collective Petition

A meeting request signed by a sufficient number of owners leads management to call an extraordinary general assembly. We covered how this call is made in our meeting call sample article, the extraordinary general assembly request in our extraordinary general assembly article, and the meeting order in our apartment meeting article.

Common Mistakes

  • Missing signature information: If name-surname and unit no are missing, the petition weakens.
  • Skipping the quorum: Pay attention to the number of owners required for an extraordinary meeting.
  • Delivery without proof: Deliver against signature and keep a copy.

This content and template are for information purposes only, as examples. Adapt to your specific situation.

Download as PDF and Word

You can download the petition text above in two different formats. The PDF version is ready to print and submit directly; the Word (DOCX) version can be opened with Microsoft Word or LibreOffice and edited to add your own details.

Download this template

Download the petition above as PDF or Word and adapt it to your situation.

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Frequently Asked Questions

Answers to the most common questions on this topic — click a question to expand.

As a rule there is no minimum; even two owners may submit a joint petition. For specific demands such as convening an extraordinary general meeting, however, the quorum required by the statute applies. The weight of the request increases with the number of signatures.

For demands requiring a resolution, the signatory must be an owner; a tenant's signature supports the request but does not count towards votes or quorum. Each signature should be accompanied by the name and unit number. If signing by proxy, the written authority must be attached.

Prepare two copies: one is handed to the management and the other is signed as proof of receipt. If the manager refuses to sign, send the petition by registered mail or through a notary. The proof of delivery is the key evidence at later stages.

Because the manager is liable to the owners as an agent, they must consider requests and provide information. The statute sets no fixed period for a written reply; fifteen days is treated as reasonable in practice. If there is no response, the matter can be taken to the general assembly or to court.

Put the request on the general assembly agenda and attempt a resolution; if necessary, request an extraordinary meeting. If that also fails, judicial intervention may be sought from the Civil Court of Peace under Article 33 of the Condominium Law. The petition and proof of delivery are filed with the case.
Prepared by the Apt Yönet expert team

The content is prepared by the Apt Yönet team, drawing on 8 years of hands-on experience in apartment and residential-complex management, in line with current legislation and Court of Cassation rulings.

Published: Last updated: Category: Petition & Template
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