Characteristics of a Good Announcement
Management communication with residents mostly runs through announcements. A good announcement is short, clear, polite and informative. Ambiguous or imperative language creates disputes; clear and respectful language increases cooperation. Below you will find copyable samples for the three most needed announcement types.
1. Dues Reminder Announcement
Dear Residents,
The amount of our dues for the ……………… (month/period) period is ……… TRY, and the last payment date is …/…/20…. You can make your payments by bank transfer/EFT to the following account:
Account Name: ………………
IBAN: TR…… …… …… …… …… ……Writing your unit number in the description field is important for your payment to be matched correctly. Your timely payments ensure that our building's services run without disruption. Thank you for your contribution.
……………… Apartment/Complex Management
2. Meeting Announcement
Dear Unit Owners,
Our board of unit owners' meeting will be held on …/…/20… at time …:… at ……………… address. The meeting agenda is on the notice board at the entrance and attached hereto. Your participation is important for the healthy taking of decisions related to our building. Unit owners who cannot attend the meeting may send a representative with a written power of attorney.
……………… Apartment/Complex Management
3. Maintenance / Service Interruption Announcement
Dear Residents,
On …/…/20…, between …:… – …:…, ……………… (periodic lift maintenance / water tank cleaning / electrical panel maintenance) will be carried out. During this period, our ……………… (lift / water / electricity) service will be temporarily unavailable. Thank you in advance for your understanding regarding any inconvenience that may occur.
……………… Apartment/Complex Management
Watch Out for KVKK in the Announcement
Since announcements are shared on notice boards or groups visible to everyone, they should not contain personal information (especially debtor names and debt amounts). Sharing debt information in an open announcement is a KVKK violation; the correct path is individual notification. We covered this in our dues list and KVKK article, and transparent and orderly communication in our transparent accounts article.
Common Mistakes
- Imperative language: Instead of a harsh expression, polite and clear language increases cooperation.
- Disclosure of personal information: Sharing the debtor's name/amount in the announcement is a KVKK violation.
- Ambiguity: Date, time, place and amount must be clear.
This content and templates are for information purposes only, as examples. Adapt to your own needs.
Download as PDF and Word
You can download the petition text above in two different formats. The PDF version is ready to print and submit directly; the Word (DOCX) version can be opened with Microsoft Word or LibreOffice and edited to add your own details.
Download the petition above as PDF or Word and adapt it to your situation.
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Frequently Asked Questions
Answers to the most common questions on this topic — click a question to expand.
The content is prepared by the Apt Yönet team, drawing on 8 years of hands-on experience in apartment and residential-complex management, in line with current legislation and Court of Cassation rulings.
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