Petition & Template

Sample Petition for Common Area Maintenance and Repair Request

When there is a fault or maintenance need in common areas, the written request submitted to management is important. We provide a usable maintenance/repair request petition sample.

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Apt Yönet 23 May 2026 2 min 48 66

Why Is a Written Request Important?

For common area needs such as lift breakdowns, roof leaks, car park/lighting problems, submitting a written request to management records the problem officially. A written request both prompts management to act and documents that "notification has been made". Especially in situations with a security risk (lift, fire installation, electricity), this record is important in terms of liability that may arise in the future.

Elements of the Petition

  • Addressee (management) and requester information (unit no)
  • Concrete definition of the problem and its exact location
  • Urgency/safety situation (must be emphasised if any)
  • How long the problem has been ongoing
  • Clear request (that the repair/maintenance be done, that it be placed on the assembly agenda if necessary)

Copyable Maintenance/Repair Request Petition Sample (Full Text)

……………………… APARTMENT / RESIDENTIAL COMPLEX
TO THE MANAGEMENT

Subject: Regarding the ……………… (lift breakdown / roof leak / car park lighting, etc.) maintenance and repair request.

I reside in independent unit No. …… in ……………………… Apartment/Complex. The problem of ……………… (frequent breakdowns and stopping of the lift / water leaking from the ceiling / lighting not working) related to ……………… (Block A lift / 5th-floor roof section / covered car park, etc.) has been continuing since …/…/20….

The said situation poses a risk in terms of ……………… (life safety / property safety / use).

I respectfully request that the necessary maintenance/repair be carried out as soon as possible; if necessary, that the matter be placed on the agenda of the board of unit owners and be decided. …/…/20…

Name Surname: ………………………
Unit No: ……
Signature: ………………………

Filling Guide

Write the problem and its location concretely ("Block A lift jams on the 3rd floor" instead of "broken"). If there is a safety risk, definitely emphasise it; this legally compels management to act. Deliver the petition against signature and keep a copy. If more than one resident signs, the request is strengthened.

After the Request

Management evaluates the request and organises the repair; large repairs may require an assembly decision. We covered the sharing of common area repair expenses in our common area repair article, lift liability in our lift article, and maintenance obligations in our maintenance periods article.

Common Mistakes

  • General expression: Instead of "broken", write the concrete problem and location.
  • Not stating the safety risk: Urgent/risky situations must be emphasised.
  • Verbal notification: A written request ensures the follow-up and proof of the process.

This content and template are for information purposes only, as examples. Adapt to your specific situation.

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You can download the petition text above in two different formats. The PDF version is ready to print and submit directly; the Word (DOCX) version can be opened with Microsoft Word or LibreOffice and edited to add your own details.

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Frequently Asked Questions

Answers to the most common questions on this topic — click a question to expand.

The request is made by written petition delivered against signature, with one copy kept by the applicant. Verbal notice cannot be proved and causes problems later. The petition should clearly state the location of the fault, how long it has persisted and the risk it creates.

Unless the management plan provides otherwise, maintenance and repair costs of common areas are shared among owners in proportion to their land shares. If the damage arises from a particular owner's fault, the cost is charged to that owner. A tenant is jointly liable for these expenses up to the amount of rent owed.

First submit a written request, then a notarial notice. If that fails, judicial intervention may be sought from the Civil Court of Peace under Article 33 of the Condominium Law. The court may order the repair, and the manager can be held liable for loss caused by the delay.

Where the matter is urgent and delay would cause loss, an owner may carry out the repair and claim the cost from the other owners in proportion to their shares. This route is risky, however: if urgency and necessity cannot be proved, the claim may be rejected. Written notice and photographic records should be made beforehand.

The first point of contact is the management, which must notify the authorised service company under the maintenance contract. If the management does not act, a complaint can be made to the municipality because of the periodic inspection obligation for lifts. Where there is a safety risk, closure of the lift should be requested.
Prepared by the Apt Yönet expert team

The content is prepared by the Apt Yönet team, drawing on 8 years of hands-on experience in apartment and residential-complex management, in line with current legislation and Court of Cassation rulings.

Published: Last updated: Category: Petition & Template
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