Meters — Index Entry, Tariff, and Invoice

The Meters module allows you to digitally manage all the water, electricity, natural gas, and other measurement meters of the complex. Each month, you only enter the index values into the system; consumption and amount are automatically calculated, added to the relevant residents' dues accrual. Pen-and-paper calculation, margin of error, and forgotten payment worries end.

Where to open?

From the left menu, Management → Meters. When the page opens, the monthly Index Entry Matrix comes — the manager enters here each month, enters current index values, and exits. At the upper right of the page, there are 3 buttons:

• Unit Prices — to quickly view and edit the active tariff for meter types.
• History and Report — comparison between past periods, consumption trend.
• Meter Management — meter setup/add/delete/archive (the "settings" side of the main screen).

1. Meter types (6 standards)

2. Initial setup — Adding meters to the system

If there are no meters in your complex, the main screen comes empty and two options appear:

• Bulk Create Meters (recommended) — meters of the same type are added with a single click for all units. Example: "Create Water meters for all A Block units" → 24 meters are set up in one move.
• Add One by One Manually — to fill out a form for each meter one by one (special cases, types applied to only one or two units).

Bulk Create Meters flow

1. Modal opens.
2. Select Meter Type (e.g., Electricity).
3. Select Block (all blocks or only a specific block).
4. (Optional) Starting index — if existing meters have starting indices, they can be entered automatically.
5. Confirm. A meter record is created for each unit.

3. Defining unit prices (tariff)

After the meter is set up, you need to define the tariff (unit price) before entering the index. Press the Unit Prices button.

Tiered tariff (water / electricity / natural gas)

Municipality/distribution companies generally apply tiered pricing:

• 0-10 m³: 12 TL/m³ (1st tier)
• 10-20 m³: 16 TL/m³ (2nd tier)
• 20+ m³: 22 TL/m³ (3rd tier)

You enter each tier with lower-upper limit + unit price. If a unit consumed 25 m³: 10×12 + 10×16 + 5×22 = 390 TL.

Fixed tariff (calorimeter / general)

You enter a fixed unit price, calculation is simple: consumption × unit price.

Validity date

For each tariff, you set the Start Date (if necessary, End Date). When the tariff changes, you end the old tariff and start the new one — the system automatically uses that period's tariff.

4. Monthly index entry (the main work)

Each month, the manager enters the Meters main page and enters the index. At the top of the page is the compact filter bar:

• Period — month selector (default this month). Change the selector to go to the previous month.
• Type filter — All / Water / Electricity / Gas (to focus on only one type).
• Block filter — All / A / B / C (when a block is selected, only the units of that block are visible).
• Unit / Resident search — filters by typing.

KPI bar

Info strip under the filter:

• Total Meters (according to filter).
• Read This Month / Total — how many meters received an index this month.
• Unread — number of meters not yet entered (red warning).
• This Month Amount — total accrual amount for this period.

Index entry matrix

In the table view, each row is a meter:

• Unit + Resident + Type information.
• Previous Index (last month's final index).
• New Index — you write this month's read value here. The system instantly calculates difference = consumption.
• Consumption — new - previous (automatic).
• Amount — tariff-applied calculation (automatic).

5. Anomaly detection

The system automatically performs anomaly checks — if the new index is lower than the previous one or the difference is very high (e.g., over 50 m³), a warning sign appears. These cases:

• Low index — the meter may have been changed, check (old meter removed, new one installed).
• High consumption — could be a water leak, natural gas malfunction; contact the resident.

6. Reflection of the amount to dues

The index values you approve are automatically added to the relevant resident's dues accrual. A row like "Water Consumption: 15 m³ — 180 TL" appears in the resident's dues detail. When you take a collection, it is closed in FIFO order along with other dues.

7. Meter replacement

When a meter breaks down and is replaced with a new one, from the Meter Management sub-page with the Replace flow:

• The old meter's final index is recorded (archived).
• The new meter's starting index is entered (usually 0).
• The system tracks the transition; in the coming months, the new meter's index starts from zero.

8. History and report

The History and Report button at the upper right — offers reports such as comparison between past periods, consumption trend chart, resident-based consumption ranking.

Practical suggestions

• Read on the same day each month — e.g., on the 25th of the month. Consistent period makes consumption comparison accurate.
• Take anomaly signs seriously — 90% of high consumption is real (hot summer, heating season), 10% is water leak / malfunction. Ask the resident: "Your consumption is high this month; could you have a leak?"
• Enter tariff changes to the system immediately — if you enter late, accrual is done with the wrong amount.
• Read all meters in one day — readings spread over days distort consumption calculation.

Next step

To track the daily working status of complex staff (doorman, cleaning, security), the Attendance module is in the next article.