Decision Book — KMK-Compliant Decision Writing

The Decision Book is the book required to be kept by the manager per Article 32 of the Condominium Law. Apt Yönet's digital decision book systematically manages all decisions written to the paper book; it provides vote distribution, responsible assignment, deadline tracking, and digital archive.

Where to open?

From the left menu, Management → Decision Book. At the top, the filter area (search / date range / year / status / type) and the card grid of existing decisions are visible. At the top right is the New Decision button.

1. Create a new decision (quick add)

Press the New Decision button. A small modal opens — asks only basic information:

• Type — Decision / Trial Balance / Meeting (three tabs).
• Title — short name of the decision.
• Date — the date the decision was taken.
• Year and Number — book numbering (e.g., 2027 / 5 → KMK decision no format).

When you press Save, the decision is created and you are redirected to the detail page — details are written here.

2. Decision detail — inline editing

The detail page has two columns: decision text and vote panel on the left, operations and document panel on the right.

Left column — Title & Subject

The decision title and subtitle (subject) are edited directly on the card. After typing, the Save button at the upper right becomes visible, press it. Title is required, subject is optional.

Left column — Decision Text

The main content of the book pursuant to KMK Art. 32 is written here. There is a rich text editor (TinyMCE — heading/bold/italic/list/table/link). All details such as the decision taken after deliberation, its justification, how which condition was resolved, are written here. After typing, press Save Text.

Left column — Vote Distribution

There are three number fields:

• In Favor — number of those who accept the decision (green).
• Against — number of those who reject (red).
• Abstain — number of those who do not use their vote (gray).

Below these, there are two more fields for KMK Art. 30 land share:

• Share (In Favor) — total land share of those who accept (with decimals).
• Share (Against) — total land share of those who reject.

Per KMK Art. 30, some decisions (e.g., common area allocation change) require not just the majority of Owner count, but also the majority of land share. Therefore, share fields are present. Make changes and press Save Vote.

Right column — Operations panel

Actions are here: Back to List, Assign Responsible, Deadline, Result (Accept / Reject), Implementation Status (Pending / In progress / Completed / Cancelled), Status (Draft ↔ Published), Lock, Delete.

Right column — Document upload

Documents related to the decision (minutes, invoice, petition, image) are uploaded here. Press the Upload Document button, select the file. Uploaded documents appear as a list, whoever wants can click and download. Not permanently deleted — deleted documents are kept in the archive for audit (for KMK trail).

3. Decision Status — Draft and Published

There are two main statuses:

• Draft — the decision is being written; can be changed later.
• Published — the decision is officially in force; a permanent part of the book.

You can change the status from the right panel. After completing the decision and transitioning to Published status, you can still make small corrections; however, if you lock it, it can no longer be changed.

4. Locking — KMK Art. 36 compliant

It is stipulated in KMK Art. 36 that no scratching, erasure, or subsequent alteration can be made to records in the Decision Book. In Apt Yönet, you enforce this rule digitally with the Lock mechanism:

1. Press the Lock button in the right panel.
2. The password re-authentication window opens — if you haven't entered your password in the last 10 minutes, you enter it again (sensitive operation protection).
3. Confirmation window appears — there is an optional "lock reason" field. Fill it in and confirm.
4. The decision is locked; a dark band and lock icon appear at the top.

5. Difference between decision types

6. Linking a decision to a meeting

When creating a decision, you can select from the right panel which meeting it was taken at (if recorded in the Meetings module). In the meeting detail, this decision is automatically listed under the "Related Decisions" heading — it provides cross-linking when searching later for which decision was made at which meeting.

7. Assigning responsible and deadline

If a decision requires an implementation (e.g., "The manager will get quotes for A Block roof repair within 2 weeks"), select the responsible person from the right panel (from the account list) and set the deadline. Keep the status current from the Implementation Status field (Pending → In progress → Completed). In the KMK audit, it is documented that decisions are followed up.

8. Deleting a decision

Unlocked decisions can be deleted. Press Delete from the right panel, and upon confirmation, the decision is thrown into the Trash (does not completely disappear from the system — kept for audit trail).

Practical suggestions

• Be objective in decision texts — fact and figures instead of emotion (place/date/proposal/rate/justification).
• Upload the document attachment of each decision — invoice, minutes, petition, photo. Later review is easier.
• After writing the decision, wait at least 24 hours, then lock it — allow time to spot instant errors.
• In year-end audit reporting, keep the Sequence No (Year/Number) orderly: 2027/1, 2027/2, 2027/3 ... no gaps.

Next step

If you want to see meetings, maintenance periods, and announcement dates in a single calendar, go to the next article — the Calendar module.