Sample Social Facility Use Agreement and Rules

Who Sets the Rules?

Social facilities such as pools, gyms, function rooms and playgrounds are common areas. How they are used is determined by a general assembly resolution and entered in the resolution book.

Where the management plan contains provisions on social facilities, those apply first. A house rule conflicting with the management plan is not valid.

What the Rules Should Cover

• Opening hours and seasonal opening and closing dates
• Who may use them: owners, tenants, guests
• Any limit on guest numbers and any guest fee
• Use by children with an accompanying adult
• Safety and hygiene rules
• Booking procedure (for function rooms and similar)
• Liability and what happens if damage occurs
• What action is taken against those who break the rules

Special Care with Pools

Swimming pools are subject to health legislation; water quality must be tested regularly and the records kept. Measures such as lifeguard cover, depth markings and first aid supplies must be provided by the management.

Signs stating "use the pool at your own risk" do not remove the management's legal duties. Liability arises for loss caused by measures that were not taken.

Copyable Social Facility Rules and Undertaking

……………………… ESTATE

SOCIAL FACILITY USE RULES AND UNDERTAKING

Adopted by general assembly resolution dated …/…/20….

1. SCOPE
These rules govern the use of the pool, gym, function room, playground and ……………… facilities.

2. WHO MAY USE THEM
Residents (owners and tenants) and their accompanying guests may use the facilities. Each unit may bring a maximum of …… guests per day. Guests must be accompanied by a resident.

3. OPENING HOURS
Pool: from …/… to …/…, ……:…… – ……:……
Gym: ……:…… – ……:……
Function room: by booking, ……:…… – ……:……

4. GENERAL RULES
a) Facilities may not be used for any other purpose.
b) Glass and breakable items may not be brought into the pool area.
c) Playing loud music is not permitted.
d) Pets may not be brought into the pool or gym.
e) Consumption of alcohol is ……………… (prohibited / limited to designated areas).
f) Children under …… may not use the facilities without an accompanying adult.
g) The area must be left clean after use.

5. POOL RULES
a) Showering before entering the pool is compulsory.
b) Those with infectious illnesses or open wounds may not enter.
c) Swim nappies are compulsory for babies and small children.
d) Running and dangerous diving in the pool area are prohibited.
e) Water analyses are carried out regularly by the management and the results posted on the noticeboard.

6. BOOKING (Function Room)
Bookings are made in writing to the management at least …… days in advance. A resident may book at most …… times per month. A deposit of ………… TRY is taken and returned if the area is handed back in good condition.

7. LIABILITY
Damage caused during use is borne by the resident responsible. A resident is liable for damage caused by their guests. The management is not responsible for the loss of personal belongings.

8. BREACH OF RULES
A resident who breaches the rules is first given a written warning. On repetition the matter is taken to the general assembly, which may temporarily restrict their use of the facilities.

UNDERTAKING
I have read and understood the rules above and undertake to comply with them and to make good any damage arising from a breach.

Full Name: ………………………    Unit No: ……    Date: …/…/20…    Signature: ………

Filling Guide

State hours and guest limits concretely. Wording such as "at reasonable hours" gets reinterpreted in every dispute.

Do not omit the liability clause. Unless it is written down who bears the cost of damage, the management cannot recover it.

Print the undertaking as a separate page and have residents sign it. A signed undertaking is the strongest basis when rules are broken.

After Adoption

The rules should be adopted by assembly resolution, entered in the resolution book and communicated to all residents in writing. Posting them on the noticeboard alone is not enough.

Records of pool water analyses, gym equipment servicing and general cleaning should be kept on file. In the event of an accident these records show that the management met its duty of care.

Common Mistakes

• Not adopting rules by resolution: rules imposed unilaterally by the management are of doubtful effect.
• Disclaiming liability by sign: statutory duties are not removed by a notice.
• Neglecting water analyses: contrary to health legislation and a serious risk.
• No guest limit: capacity is exceeded and complaints increase.
• Allocating the function room without a deposit: recovery becomes difficult if damage occurs.

This content and template are for information only and are examples. Pools and sports facilities are subject to health and safety legislation; consult current rules before implementation.