Create a Cash Account, Enter Expenses, and Pay

In this step we build the financial foundation of the complex: first you will define a cash or bank account, then enter and pay your first expense. Collections and expenses are always reflected in these cash account balances.

SECTION 1 — Create a Cash or Bank Account

1. Go to the Cash, Bank page

Click the Cash, Bank link in the left menu. Existing cash/bank accounts appear as a card grid (empty on first entry).

2. Press the New Cash / Bank button

Press the green + New Cash / Bank button at the upper right. In the form that opens:

1. Type — Select Cash Account or Bank.
2. Cash Name / Bank Account Name — e.g., "Main Cash," "Garanti TL Account."
3. Currency — Must match your complex's main currency (TL/EUR/USD, etc.); otherwise collections are refused.
4. Opening Balance — Enter the carryover amount if any (the system automatically creates a "Cash Carryover" movement).
5. Additional for Bank: Account Holder, IBAN.

Press Save. The new cash account appears in the card grid.

3. Cash movements (optional)

Go into the cash detail and from the right panel buttons:

• Cash Deposit — For inflows outside of collections (in-person/wire).
• Cash Withdrawal — Manual outflows besides expense payments (e.g., bank fees).
• Transfer — Moving money between two cash accounts (dual movement is created automatically).
• Currency Exchange — Conversion between different currencies.

SECTION 2 — Accrue the First Expense

4. Go to the Expenses page

Click the Expenses link in the left menu. All expense records of the complex (fuel, bills, maintenance, staff salary, etc.) appear in the list.

5. Press the New Expense button

Press the + New Expense button at the upper right. In the New Expense Accrual form that opens:

1. Supplier (if any) — Select a supplier or leave the field blank.
2. Description — e.g., "February natural gas bill"
3. Amount
4. Due Date — Payment deadline.
5. Category
6. Invoice No (optional)
7. Upload Document — You can upload the PDF/JPG of the invoice.

Press Save. The expense drops into the list as an open debt.

SECTION 3 — Pay the Expense

6. Press the Pay This Expense button

Click the relevant row in the expense list; the Expense Detail page opens. In the right panel:

• Total amount, paid, remaining
• Past payments list

are visible. Press the blue Pay This Expense button at the top of the right panel.

7. Enter payment information

In the modal that opens:

1. Cash / Bank — Which account is paying from (the cash account you opened in Section 1).
2. Amount — Full or partial payment.
3. Date
4. Description (optional)

Press Save. The cash balance decreases automatically, and the expense row updates to "Paid" or "Partially Paid."

Next step

Collections are coming in and expenses are being paid. Now it's time for reports to see the complex's financial status.