Getting Started and Initial Setup Manager

Collect the First Payment (FIFO) and Print the Receipt

Collecting payment (FIFO — oldest due first, late-fee priority) from a resident account, leaving excess as advance, and printing a receipt.

18 Haz 2026 28 reads

When a resident pays by hand, wire transfer, or bank EFT, you record it in Apt Yönet as a collection. The most practical method is FIFO Collection: the amount you enter is automatically distributed starting from the oldest due debt; late interest is closed first, then principal.

Prerequisites

  • The resident must have at least one open debt (if not, the amount remains entirely as an advance — this is also valid).
  • At least one Cash Account or Bank Account must be defined (from the Cash, Bank module).

1. Go to the account detail page

From the Accounts list, click the paying resident. The right panel shows the resident's information and financial action buttons.

2. Press the Collect Payment button

Press the green Collect Payment button in the upper part of the right panel. In the Collect Payment to Account (FIFO) modal that opens:

  1. Payment Method — Select from the top tab: Cash / Wire-EFT / Credit Card.
  2. Cash / Bank — Select the cash account where the amount will be deposited (the last cash account you used is prefilled).
  3. Amount — Total amount the resident paid. If there is an open debt balance, the modal prefills it.
  4. Date — Payment date (default: today).
  5. Description — Optional note (e.g., receipt no, March dues).

3. How does FIFO distribute?

When you save, the system:

  1. Goes to the resident's oldest due open debt.
  2. First closes that debt's late interest, then pays the principal with the remaining amount.
  3. If there is amount left, moves to the next oldest debt, continuing in the same order.
  4. If all debts are closed and there is still amount left, the excess is kept as an advance in the account.
If you want to select specific debts (e.g., pay only the water bill), use Selective Collection from the right panel. To use an advance (distribute the resident's previous advance to a debt) there is the Advance Offset action.

4. View the collection detail

After recording, a new row appears in the movements list on the account detail. Click the row to go to the Collection Detail page. Here:

  • Collection amount, date, payment method, cash account
  • Which debts were closed (list of affected debts)
  • If excess amount remained as advance, a warning message

are visible.

5. Print the receipt

Press the Print Receipt button on the right panel of the Collection Detail page. A language selector modal opens (TR / EN / RU / DE / NO). Select the language; the receipt opens in A4 portrait format. From your browser's Print dialog, you can print to paper or PDF.

Delete a wrong collection: The collection can be deleted from the right panel with Delete Collection; closed debts return to open status and the cash balance is reversed.

Next step

Your collection flow is working. Now, with cash-bank definition and expense entry, the financial cycle will close.

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Prepared by the Apt Yönet team

This article is based on real-world experience with the Apt Yönet panel. Last updated:

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