Management and KVKK Reports

8 non-financial reports listing resident/household/staff/inventory information. Some are open only to the complex owner per KVKK.

1. Unit List

Shows all units in the complex (active + archived) in a single list. It is the fundamental report for property inventory and handover.

Table columns

• Block · Unit No · Active Owner · Active Tenant · Square Meter · Land Share · Active/Archive

Filters

• Block dropdown — a single block only.
• Unit no search.
• Resident type filter — All / Owner Only / Tenant Only.
• Status — Active / Archive.

When is it used?

• New manager handover — general complex inventory.
• Attendance list pre-check — who has voting rights.
• Land share total verification — does the total reach 100%.

Outputs

• Print / PDF (landscape A4 — for wide tables) / Excel (for bulk queries).

2. Account Information

Resident contact information list: phone, email, ID number (partially masked). The report the complex management uses for daily communication.

Table columns

• Name · Type · Unit · Phone · Email · ID Number (masked)

KVKK Masking

ID numbers are partially masked per KVKK — the first 3 and last 2 digits are visible, the middle is hidden. IBANs are also masked the same way.

Filters

• Account type — Owner / Tenant / Supplier / Staff.
• Block.
• Status — Active / Former.

When is it used?

• SMS sending list — export phone breakdown to Excel.
• Emergency contact list — print for fire/earthquake + store at elevator/entrance.
• New manager handover — resident contact inventory.

3. Last Login Information

Shows when residents last logged into Apt Yönet. To query who uses the resident panel, who has never opened it.

Table columns

• Resident · Unit · Last Login Date · "X days ago" · Uses it (Yes/No)

When is it used?

• Panel usage rate analysis — how many residents use it actively.
• New resident invitation check — who logged in after the invitation.
• SMS to inactive residents — invite those who have never logged in.

4. Staff

List of complex staff (doorman, cleaning, security): name, position, contact. ID number and IBAN are partially masked (KVKK).

Table columns

• Name · Position · Start Date · Phone · ID (masked) · IBAN (masked) · Active/Former

Filters

• Status — Active / Former (has left the job).
• Position — doorman / cleaning / security, etc.

When is it used?

• Payroll — active staff list.
• SGK notification — start dates.
• Insurance contract — staff count and information.

5. Fixed Assets

The complex's fixed-asset inventory: generator, elevator motor, lawnmower, and other equipment. The fundamental inventory document for insurance, audit, and handover.

Table columns

• Asset Name · Category · Purchase Date · Purchase Amount (TL) · Location · Status

Filters

• Category — Elevator / Garden / Office, etc.
• Location — General / Block-based.

When is it used?

• Insurance contract — notify the insurance company of the inventory.
• Annual fixed-asset audit — match real inventory with the system.
• Handover minutes — the list to be given to the new manager.

6. Attendance List (KMK Art. 30)

Signature list for the owners' assembly meeting. Each resident's voting weight (calculated according to land share) is listed. The list required to be used at the meeting by law.

Table columns

• Unit No · Owner Full Name · Land Share · Voting Weight · Signature (blank space)

Meeting information

Meeting metadata at the top: Date · Time · Location · Notice No · General/Extraordinary.

How to get it?

1. From the left menu, Reports → Attendance List.
2. Enter meeting information (date, notice no, etc. — pulled from the Meetings module if available).
3. Press the PDF button → get the output.
4. Have attending residents sign on the day of the meeting.

When is it used?

• Annual general assembly — for signatures on meeting day.
• Extraordinary meeting — KMK Art. 31 notice processes.
• Quorum determination — reference for calculating land-share-weighted quorum (KMK Art. 30).

7. User Login Information (owner-only)

ONLY the complex owner sees it. Residents in the assigned manager/auditor role can never see this card (KVKK protection).

What does it do?

Shows the system login information status of residents: is their email defined, do they have a password, is it verified. The password value is partially masked (first + last character visible, middle *).

Table columns

• Resident · Unit · Email · Password (masked) · Verification Status · Last Login

When is it used?

• New resident invitation — has been invited to Apt Yönet?
• Former resident check — to cancel login information.
• Password reset request — resident forgot password, check status.

8. Household Information (owner-only)

ONLY the complex owner sees it. Contains critical information for emergency management (fire, earthquake, health).

What does it do?

List of family members for each unit: relationship, name, phone, license plate, blood group, and other emergency information.

Table columns

• Unit · Resident · Family Member · Relationship · Phone · License Plate · Blood Group

When is it used?

• Fire/earthquake drill — how many people live and where.
• Health emergency — priority response if there are elderly/sick.
• Parking arrangement — license plate matching.

All reports — Permission rule

Each report card depends on permissions. An assigned manager or auditor only sees the cards enabled for them; the complex owner sees all cards. You can turn permissions on and off one by one from the Site Settings > Manager/Auditor Permissions section. The Household and User Login reports are visible only to the owner even if permission is granted (KVKK decision).

Congratulations!

You have mastered the Apt Yönet reporting system: common structure, financial statements, current and movement, debt/receivable, advanced analysis, and management/KVKK reports. This report set is sufficient for your daily and periodic financial control.