Advanced Financial Reports

The 6 reports below are more for analysis, decision support, and external stakeholder (owners, auditor, lawyer) presentation than daily operations. All are in the Financial Reports group; a banner at the top of the page informs you of access according to your package status.

1. Accrual Lists

A report that lists dues and expense accruals in detail. Answers the question "How much was reflected to which resident, how much was paid, how much remained open?"

What does it do?

• Verification of whether dues accrual is correctly applied.
• Audit of whether expense accrual is correctly distributed to residents.
• Status of partial payments.
• Remaining amounts of open (not yet paid) debts.

How to get it?

1. From the left menu, Reports → Accrual Lists.
2. Type dropdown — Dues Accruals / Expense Accruals.
3. Type2 dropdown — Debts / Receivables / Paid / Open / In Enforcement, etc. sub-filter.
4. (Optional) Block filter.
5. Period chip — which month/year's accruals.
6. Print / PDF / Excel at the upper right.

Table columns

• Date · Resident/Supplier · Unit · Accrual Amount · Paid · Remaining · Status (Open / Partial / Paid)

When is it used?

• Monthly accrual verification — "Was it correctly reflected to all residents?"
• Annual audit — accrual vs. collection ratio.
• Resident question — for the answer "What is this month's dues?"

2. Monthly Management Summary

A KPI summary showing 10 key indicators on a single page. The report the manager uses as a panel for daily/weekly tracking.

10 KPIs

• Total collections
• Total expenses
• Net cash flow
• Collection rate (actual / expected)
• Debt amount at risk
• Total open debt
• Pending payments
• Cash-bank current
• Average debt per resident
• Comparison with past period

How to get it?

1. From the left menu, Reports → Monthly Management Summary.
2. Period chip — summary for which month/year.
3. (Optional) Block filter.
4. Print / PDF at the upper right.

When is it used?

• Weekly management meeting — display on screen as KPI panel.
• Monthly owners' presentation — 10 KPIs on a single page, distribute as PDF.
• Auditor summary report — appendix to annual audit.

3. Debt Aging + Chronic Debtor

Categorizes open debts by age — the most practical way to quantify risk.

5 age categories

• 0-30 days — New debts (due date is still early, normal level).
• 31-60 days — Overdue (warning zone — time for SMS reminder).
• 61-90 days — Serious delay (phone call).
• 91-120 days — Risk (written warning / notarized notice).
• 120+ days — Chronic (enforcement file candidate).

Chronic Debtor List

The sub-section of the same report: a list of residents who accumulate debt consecutively. E.g., residents who "have not made a full payment in any of the last 6 months." It is the strongest evidence for an enforcement decision.

How to get it?

1. From the left menu, Reports → Debt Aging.
2. Period chip — reference date (aging on this date).
3. Age group filter — select only 90+ days, for example.
4. Print / PDF / Excel at the upper right.

Table columns

• Unit · Resident · Debt Date · Due Date · Days Elapsed · Amount · Age Group

When is it used?

• Before enforcement decision — Chronic debtor list → send to lawyer.
• Warning flow — 31-60 days → SMS, 61-90 → phone, 91-120 → notarized notice.
• Risk map — Health of the complex's receivables portfolio.
• Assembly presentation — "Debt structure age analysis" slide.

4. Transparency Report (KMK Art. 35-42)

The annual summary report that must be presented to owners within the scope of Articles 35-42 of the Condominium Law (KMK).

Content

• Total dues collected
• Category-based expense distribution
• Most spent items
• Current cash-bank status (not person-based, aggregate)
• Debt and receivable summaries (personal information hidden — KVKK)

KVKK protection

Since this report is distributed to owners, individual information such as resident ID, IBAN, and phone is NOT SHOWN. Only total/ratio/aggregate information is present.

How to get it?

1. From the left menu, Reports → Transparency Report.
2. Period chip — the year range of the general assembly period.
3. (Optional) Block filter.
4. Print / PDF at the upper right (rich design — for annual presentation).

When is it used?

• Annual general assembly — distribute as PDF as an appendix (per KMK).
• Owner question — answer to "Is the complex managed transparently?"
• Handover — presenting the complex's annual summary to the new management.

5. Debts in Enforcement

A shortcut of the Accrual Lists report — shows only debts that have been transferred to enforcement. The Debts → In Enforcement filter is automatically applied.

Table columns

• Resident · Unit · Debt Date · Amount · Late Interest · Total · Enforcement File No

When is it used?

• Before lawyer meeting — prepare summary of all debts in enforcement.
• Collection tracking — has a debt in enforcement been paid?
• Assembly report — "Residents in enforcement" summary.

6. Enforcement List

Lists all movements of each resident submitted to enforcement + enforcement file status in detail. It is the fundamental document for working with a lawyer.

How to get it?

1. From the left menu, Reports → Enforcement List.
2. Status dropdown — Open / Closed / Legal.
3. (Optional) Block filter.
4. Print / PDF / Excel at the upper right.

Table columns

• File No · Resident · Unit · Start Date · Amount · Status · Lawyer · Result · Closing Date

When is it used?

• Regular meeting with lawyer — reviewing open files.
• Annual enforcement performance — Summary of Result (Collection / Waiver / Continuing).
• New enforcement decision — reference for which residents have been submitted to enforcement in the past.

Next step

For unit, resident, staff, attendance list, and KVKK-restricted reports, go to the Management and KVKK Reports article.