Current Account and Movement Reports — Account Statement, Cash-Bank, Collections, Payments

These four reports are used to get a detailed breakdown of a single account, a movement list of one cash account, or a list of all collections/payments in a specific period. All are in the Financial Reports group.

1. Account (Current) Statement

Lists all movements (dues, collections, late interest, advance, carryover) of a single resident, supplier, or staff member in date order. Each row shows debit, credit, and running balance. It is the fundamental report of current account accounting.

What does it do?

• Explanation document if the resident says "I want the detail of my debt."
• Supplier current reconciliation.
• Staff advance/salary movement control.
• Evidence document for dispute or enforcement file.

How to get it?

1. From the left menu, Reports → Account Statement.
2. Type dropdown — Resident / Supplier / Staff filter (narrows the account search scope).
3. Account autocomplete — search by name, unit no, or phone; select from the list.
4. Period chip — in which date range you want to see movements.
5. (Optional) Balance Status dropdown — All / In Debt / In Credit / Zero filter.
6. Print / PDF / Excel at the upper right.

Content

• Top personal info card — Name, type (Owner/Tenant/Supplier/Staff), unit, phone.
• Current Balance box — Colored: in debt (red) / in credit (green) / zero (gray).
• Carryover balance row — Amount at the beginning of the period.
• Movements table — Date · Description · Debit · Credit · Running Balance · Paid status.

When is it used?

Outputs

• Print — To hand-deliver to the resident.
• PDF — Official document (KMK audit, enforcement petition).
• Excel — To convey as data to the other party.

2. Cash-Bank Statement

Shows all movements of a cash account (or all cash accounts combined) during the period. It is the most suitable report for bank reconciliation — compare it line by line with your bank statement.

What does it do?

• Bank account reconciliation (system ↔ bank).
• Daily cash control ("How much is in the cash account today?").
• Transfer and currency exchange tracking.
• Tracking the annual period flow for a specific cash account.

How to get it?

1. From the left menu, Reports → Cash-Bank Statement.
2. Cash dropdown — All (combined) or select a specific cash account/bank.
3. Period chip — range.
4. Print / PDF / Excel at the upper right.

Content

• Top KPI bar — Total cash balance + total bank balance (in All mode).
• Carryover balance — Amount at the beginning of the period (for each cash account).
• Movements table — Date · Movement Type (Cash Deposit/Withdrawal/Transfer/Currency Exchange) · Counterparty · Amount · Currency · Running balance · Description.
• Transfer dual-line — Money transfers appear side by side as "out" + "in" rows with emphasis.
• End-of-period balance — On the last row; should match your bank statement.

When is it used?

• Monthly bank reconciliation — to find errors if there is a difference between bank and system.
• Daily cash control — does the cash's hand balance match the system.
• Transfer verification — the question "On which date did 5,000 TL go from A to B?"
• Currency operations control — All exchanges in a single list.

3. Collections

Lists all collection movements within the period. Used to query how much a resident paid, control receipt totals, and analyze collections by category.

What does it do?

• Summarize monthly collection amount by category (Dues, Fuel, etc.).
• Presentation to the owners' assembly "This month X TL was collected."
• Receipt number tracking.
• Payment method (Cash/Wire/Credit Card) analysis.

How to get it?

1. From the left menu, Reports → Collections.
2. View dropdown: List / Category / Detailed.
3. Period chip + (optional) Category filter.
4. Print / PDF / Excel at the upper right.

3 views — which for what

• List — Each collection as a separate row, in date order. Standard control.
• Category — Total summary by category such as dues / fuel / etc. Owners' assembly presentation.
• Detailed — With sub-blocks by category, what each resident paid to each category. For analysis.

Table columns

• Date · Resident/Supplier · Cash Account · Amount · Receipt No · Payment Method · Description

Top KPI

At the top, 4 KPIs: Total collections + 3 payment methods separate amounts (Cash / Wire / Credit Card).

When is it used?

4. Payments

Lists all expense payments within the period. Answers questions like how much was paid to a supplier, how much left from which category.

What does it do?

• Monthly expense report (total by category).
• Per-supplier payment breakdown.
• Monthly comparison (last month vs this month).
• Budget tracking (how much was spent on one item).

How to get it?

1. From the left menu, Reports → Payments.
2. View: List / Category / Month.
3. Period + (optional) Category filter.
4. Print / PDF / Excel at the upper right.

3 views

• List — All payments chronological.
• Category — Category-based summary (fuel, bill, maintenance, etc.). Assembly presentation.
• Month — Monthly cross table (how much was paid each month). Trend and comparison.

Table columns

• Date · Expense Category · Supplier/Staff · Amount · Payment Method · Description

When is it used?

• Monthly summary — Category view, PDF.
• Annual comparison — Month view (12 months side by side cross table).
• Supplier reconciliation — List view + Excel.
• Budget variance analysis — Category view, compare to planned.

Next step

To see open debts and credit accounts (resident advances + supplier receivables), go to the Debt and Receivable Status Reports article.