Advance, Offset, and Discount — Which and When?

There are three similar-looking operations in Apt Yönet but with different financial results: Advance, Offset, and Discount. This guide explains when each is correct.

1. Add Advance to Account (for residents)

What it does: Records money the resident deposits upfront for debts that have not yet been created. The cash balance increases; but it is not distributed to any debt, it waits in their account as an "advance."

When to use: When a resident deposits 1,500 TL saying "I'm paying the next three months' dues in advance."

How to do it: Account detail > press Add Advance to Account from the right panel dropdown. In the Add Advance to Account modal that opens:

1. Payment Method (Cash / Wire-EFT / Credit Card)
2. Cash / Bank
3. Amount
4. Date
5. Description (optional; if left blank, "Advance" is written)

Press Save. The cash balance increases; an "advance balance" appears in the resident's account.

2. Advance Offset

What it does: Distributes the advance the resident previously deposited to open debts. It does not create a cash movement — it only transfers within the account from "advance" to "closing debt."

When to use: When the resident has deposited an advance and you want to automatically distribute that advance to new debts when dues accrue at the end of the month.

How to do it: Account detail > press Advance Offset from the right panel dropdown. This option is only active if there is both an advance and an open debt; otherwise it appears locked (tooltip shows the reason: "No advance" or "No open debt").

In the Advance Offset modal that opens:

• The advance amount and open debts are listed.
• There are two options:
  • Offset All — The advance is distributed in FIFO order starting from the oldest due debt (first late interest, then principal).
  • Offset Selected — If you select the debts you want from the list, the button becomes "Offset Selected."

Save with confirmation. Your cash balance does not change; only the in-account balance flow is arranged.

3. Add Discount (suppliers only)

What it does: Reduces the discount amount you agreed on from the open debts to the supplier. There is NO cash movement — no money goes out, only the debt balance decreases.

When to use: You have a 5,000 TL debt to a supplier, and after negotiation they say "I'll give a 500 TL discount on this order." The supplier considers the 4,500 TL invoice valid.

How to do it: This operation is only visible for Supplier type accounts (not on resident/staff). On the supplier account's detail page, in the right panel dropdown there is an Add Discount option.

In the Add Discount modal that opens:

1. Open debts are listed as a table (each row with checkbox + description + due date + remaining + discount input).
2. Check the box for the debts you want to apply a discount to.
3. In each row, write the discount amount to be applied to that debt (up to the remaining of that debt; the system automatically checks the max).
4. At the bottom of the modal, the Selected: N debts counter and Total Discount: X.XX ₺ update live.

Press the green Apply Discount button. A SweetAlert confirmation window appears; upon confirmation, the debts are updated; no cash movement is created.

Summary comparison

Next step

For the expense payment receipt, copy, and archive on the expense side, go to the next article.