Cash Transfer, Currency Exchange, and Transfer Refund

In Apt Yönet, there is a Money Transfer flow for moving money between two cash accounts in the same currency, Currency Exchange for conversion between different currencies, and Refund to reverse an incorrectly made transfer. All three directly affect cash balances — they must be used carefully.

Prerequisite

• For transfer, at least two cash or bank accounts must be defined.
• For currency exchange, the two cash accounts must be in different currencies.
• To refund, the transfer date must be within your complex's active fiscal period (those outside are locked).

1. Money Transfer — same currency

To move money from one cash account to another (e.g., depositing from cash to a bank account):

1.1. Go to the cash detail

From the left menu, click Cash, Bank > the source cash account (from which money will exit). Action buttons appear in the right panel.

1.2. Press the Transfer button

Press the blue Transfer button on the lower row of the right panel. In the Money Transfer modal that opens:

1. Target Cash Account — The cash account where the money will be deposited (in the same currency list as the source).
2. Amount
3. Date
4. Description (optional — e.g., "Bank deposit")

Press Save. The system automatically:

• Creates a Cash Withdrawal movement in the source cash account.
• Creates a Cash Deposit movement in the target cash account.
• Links the two with the same "transfer_id" (visible as inter-cash circulation in reports).

2. Currency Exchange — different currencies

Your complex's main cash is in TL, but you might have a bank account in EUR (for rent income). To convert from EUR to TL:

2.1. Open the dropdown in the source (EUR) cash detail

In the source cash detail, press the Other ▼ dropdown in the right panel.

2.2. Press the Currency Exchange option

In the dropdown there is a Currency Exchange option. In the modal that opens:

1. Target Cash Account — The cash account in a different currency where conversion will be made.
2. Amount — Amount to be exchanged (in the source currency).
3. Rate — Exchange rate. The system automatically suggests the current TCMB rate; you can change it.
4. Target amount — Calculated live as Amount × Rate (for information only).
5. Description + Date

Press Save. Two separate movements are created: the amount exits the source cash account (original currency), and the calculated amount enters the target cash account (new currency).

3. Transfer Refund — reverse an incorrect transfer

To completely reverse a transfer sent to the wrong target cash account or made with the wrong amount:

3.1. Go to the Transfer Detail page

In the cash movements list, click the transfer row (the blue "Money Transfer" movement). The Transfer Detail page opens; the source and target cash accounts appear side by side.

3.2. Press the Refund button

At the bottom of the right panel is the red Refund button:

• Active — If the transfer date is within your complex's active fiscal period. Under the button: "The transfer is reversed, cash balances return to their previous state, the record is deleted (no trace remains)."
• Locked — If the transfer date is outside the period. Under the button: "Out-of-period transfer cannot be refunded (to preserve financial statements)."

If active, press the button; a confirmation window appears; press Yes, Refund. The system:

• Completely deletes the two transfer movements (out + in).
• The balances of both cash accounts return to their pre-transfer state.
• No trace remains in activity records ("as if it never happened" — different from other deletion flows).

In which situation, which?

Congratulations!

You have mastered all daily financial operations: adding/editing/deleting debt, taking + reversing collection, advance/offset/discount, expense payment + receipt + archiving, and cash transfers. In the next step, you can proceed to modules such as Management > Announcements, Surveys, and Decision Book.