How Is the Dues Schedule (Accrual List) Prepared?

One of the basic tools of an orderly apartment management is the dues schedule. This document shows how much dues each unit will pay for which period and forms the basis of collection. So how is a good dues schedule (accrual list) prepared, and what information should it contain? In this guide we explain the preparation of a dues schedule from a practical perspective.

What is a dues schedule?

A dues schedule is a list showing the dues amount payable by each independent unit for a period (usually a month). It is also called an accrual list because it expresses that the dues "have accrued" (been recorded as a debt) for each unit. This schedule clearly shows both what the management will collect from whom and how much the resident owes.

The basis of the schedule: Operating budget

The dues schedule is not determined arbitrarily; its basis is the annual operating budget. In the operating budget, the estimated annual expenses and their distribution to the units are set. The dues schedule is then formed according to the monthly share in this budget. First the annual budget is made, then each month's dues schedule is issued according to this budget.

What information should a dues schedule contain?

A sound dues schedule should include the following information:

• Period: Which month/period the schedule belongs to.
• Unit/independent unit: The number and owner/resident of each independent unit.
• Dues amount: The dues share for that unit (with separate items for equal and land share based portions, if any).
• Previous debt: If any, debt carried over from previous periods.
• Total debt: Total debt of the unit as of that period.

Separating equal and land share items

A good schedule shows how the dues are formed transparently. Because by law some expenses are shared equally and others by land share, showing these items separately on the schedule improves clarity. In this way, the resident can see which part of their dues is calculated on what basis and finds the answer to "why so much?" on the schedule.

Notifying the schedule to residents

Once prepared, the dues schedule should be announced to the residents. A transparent management shares each period's dues schedule in a way accessible to residents. This ensures both that residents know their debts and that accounts are transparent. Regular notification of the schedule also meets the condition that the debt be "known" so that a late payment penalty can run.

Difficulties of preparing the schedule manually

Preparing the dues schedule manually (with paper or a simple spreadsheet) each month is laborious and error-prone, especially in buildings with many units. Calculating equal and land share items separately, carrying over previous debts and posting partial payments become complex. A calculation error can lead to a trust problem between the resident and the management. For this reason, an orderly and automated system provides great convenience.

Summary

The dues schedule (accrual list) is the basic document showing the dues each unit is to pay for a period. Its basis is the annual operating budget. The schedule must include the period, the unit, the dues amount, the previous and total debt; equal and land share items must be shown separately. Regular notification to residents is important both for transparency and for the interest to run.

Preparing the dues schedule manually each month takes time and carries a risk of error. Apt Yönet automatically creates each period's dues schedule based on the operating budget, providing the management with an accurate, transparent and instantly shareable accrual system.

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Frequently Asked Questions

Are the dues schedule and the accrual list the same?

Yes. This document showing each unit's dues for a period is called the dues schedule or accrual list.

What is the basis of the schedule?

It is the annual operating budget. Each month's dues schedule is created according to the budget in the project.

What should be on the schedule?

The period, the unit, the dues amount, the previous debt and the total debt; equal and land share items should also be shown separately.

Must the schedule be notified to residents?

Yes. Regular notification ensures both transparency and satisfies the condition that the debt be known for a late payment penalty to accrue.

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This content is for general information only and does not constitute legal advice. You are advised to consult a legal expert about your specific situation.